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Call for Abstracts

Tuesday 3rd – Thursday 5th October
Crowne Plaza, Dublin Airport, Ireland


This major sector-specific gathering provides an annual opportunity to hear views from regulators, experts, thought-leaders, and leading practitioners in their field on key challenges and trends in records management and archiving facing the health sciences sector.

The 2023 Conference will include a packed programme of inspirational speakers, lively discussions and networking opportunities, all centred around the latest thinking, industry innovations and best practice.

Key Features

  • High-level keynote speaker(s)
  • Industry focused presentations, case studies, workshops, and discussion panels
  • Interactive debates
  • Networking
  • PLUS integrated social activities for sharing experiences, catching up with fellow professionals and make valuable new contacts.


As an international professional membership organisation, The Health Sciences Records and Archives Association (HSRAA) invites colleagues in the global record keeping and archiving community to submit abstracts for its annual conference in Dublin on 3rd-5th October 2023.

Presentations should focus on archiving, records management, information governance, digital preservation and regulatory compliance as it relates to the GxP-regulated healthcare sectors.

Abstracts should be prepared for a 30-40 minute non-commercial presentation on a specific topic relevant to HSRAA members (please see “FAQ’s” below). Where the subject matter is specific to one area of health science activity (e.g. clinical trials, drug manufacturing or laboratory notebooks), the abstract should clearly demonstrate how you intend to show applicability across other areas. It is critical that your presentation is of interest to the whole audience.

The abstract author will be assumed to be the presenter. HSRAA allows only one presenter per presentation. You may submit more than one abstract but please do not submit the same abstract more than once.

You can participate in the following ways:

  • Individual presentation (30min-40 min)
  • Group panel session (up to 5 speakers) (90 min)
  • Tutorial (A single topic presentation to smaller groups of individuals) (45 mins)
  • Workshop (A single topic practical interactive training session to smaller groups of individuals) (90-210 mins)

 In forming your presentation:

  • Try to connect your presentation to the themes of the conference as best you can. The theme is designed for presenters to bring topics to light that touch on contemporary issues.
  • Try to be creative with your presentation. The best received presentations stimulate enquiry and debate.
  • Provide as much information as possible in your abstract; this helps the Programme Committee to make informed choices when considering abstracts and scheduling sessions.
  • Be relevant, current and representative. Consider looking at a topic that has given rise to recent debate, and/or considers opposing viewpoints, and/or focusses on the broader picture rather than narrow issues.
  • Show how your subject can be made relevant and interesting to all conference attendees, not just those working in the specific area you will be discussing.
  • If considering a panel session, recruit participants from different backgrounds and viewpoints so that differing perspectives will be presented.

Closing date for Abstract Submissions is 15th July. No Abstracts will be accepted after the closing date.


The conference programme is in development but the themes below are provided as a guide on the issues and topics the Programme Committee would like to see addressed. You may, however, submit an abstract on a topic of your choice for consideration by the Programme Committee.

  • Tackling and resolving challenging situations
  • Legislative and regulatory updates
  • Innovation (technology, data integrity/interoperability and exchange)
  • Innovation (emerging standards)
  • Professional responsibilities (corporate; individual)
  • Career development

We are particularly interested in contributions from the practitioner community, including (amongst others) case studies, interesting research projects etc.

All abstracts should be submitted using the online form lower down this page. We will not accept abstracts that are not submitted using the online form. 

There is no word limit on abstracts. We recommend that you provide enough information to outline what you are proposing to present. Your submitted abstract must be a minimum of 3-4 sentences, suitable for publication in the conference agenda/programme.

Presentations must not be of a commercial nature (i.e. promoting a company or product). All presentations will be reviewed by the HSRAA Conference Committee who reserve the right to ask for content to be removed or changed in a presentation if in their opinion it is deemed to be commercially oriented.

Each submission will be acknowledged to the corresponding author on receipt and assigned a unique Abstract Number. This number must be quoted in any correspondence. Any enquiries should be made to

Abstracts will be reviewed by the HSRAA Conference Committee. The corresponding author will be advised of the outcome within 3 weeks of the closing date for submissions.

The corresponding author is responsible for notifying these details to other authors, including the presenting author.

Abstracts, once accepted for publication, cannot be changed (except as identified by the Conference Committee) or withdrawn.

Full instructions will be provided following the acceptance of submissions, but for initial guidance presentations will be approximately between 30 to 40 minutes, followed by discussion. Corresponding authors will be notified if their abstract has been selected and the duration of their presentation. Please note timing is subject to change due to programme scheduling.

Abstract Speakers will have free entry on the day of their presentation and be offered 30% off either Full Conference Package or Main Conference Package.

All accepted abstracts presented at the conference will be available at the conference and will be available to conference delegates via the HSRAA website following the event.

Some sessions may be recorded and made available online.